What differentiates a great church capital campaign from the other kind?
Our post-campaign analysis of capital campaign consulting engagements identified several critical success factors shared by the more successful church campaigns. Variables were minimized as these capital campaigns were managed by the same consultant using the same program, and were then evaluated on fifteen success factors, the top ten of which are listed below.
Regarding financial results, there are two stages of giving: an initial sacrificial gift and longer-term pledges. Churches which excelled in the amount received in the initial sacrificial offering received, on average, 30% of their total campaign contributions on commitment Sunday; two to three times that of those that did not excel in these areas.
The primary success factors common to campaigns with larger initial offerings: (In no particular order)
Adequate time and overall prioritization of time and focus
Emphasis on promoting/encouraging the initial sacrificial gift
Focus on major gift donor development
Household participation in longer-term pledging is a significant quality factor in successful campaigns. For the top tier of churches, as ranked by percentage of participating households, the average household participation was in excess of 85%. These churches not only experienced a more financially successful capital campaign, but also realized a greater overall level of spiritual development, unity, and support for the effort. These churches also typically experienced an increase in the number of households contributing to the general fund, both during and following the capital campaign.
The primary success factors common to church capital campaigns with higher levels of household participation: (In no particular order)
Adequate time and overall prioritization of time and focus
Good personal communication (one-on-one, one-on-few)
Frequency of outbound communications
Those churches that had the largest percentage of household participation and highest percentage of up-front giving to the campaign had the best overall financial results. While none of the churches excelled in every one of the quality factors, there is a direct correlation between overall results and performance in these two key areas of 1) household participation and 2) up-front giving.
The most common success factors that kept average church capital campaigns from being great campaigns:
Inadequate time to prepare
Lack of involvement or leadership by the senior pastor
Failure to have personal communication with potential large givers
Lack of emphasis on an initial sacrificial offering
Campaigns which consistently experience the best spiritual and financial results are those that most diligently seek and implement proven best practices. These churches adapt best practices to their culture and DNA without abandoning them. Successful churches utilize all the available resources, including a high degree of interaction with the capital campaign consultant. The consultant is able to guide and equip the church and help adapt proven processes to its unique situation.
Top Ten Success Factors:
1. Adequate Campaign Preparation Time
Adequate time depends on several factors, not the least of which is the size of the church, the complexity of the campaign, and the prior experience of the leadership in effective capital fundraising. Time is your friend in the capital campaign. The more time the church has to prepare for the campaign, the less demanding the time commitments will be, the more easily it will coexist with other church activities, and the greater the spiritual and financial impact for the church.
The quality of time invested is just as important as the quantity of time. For the relatively short duration of the capital campaign, the campaign must be one of the church leaders' top priorities. If the leaders make it a priority, the congregation will make it a priority. But if the leaders don’t, the congregation won’t.
2. Effective Use of All Communication Channels
Communication must happen through every available “channel” that the members “tune into,” whether spoken, visual, or written. Technology provides many channels, and all should be used to the fullest to develop a compelling communication strategy that is consistent in message while varied in approach and medium. Effective communication first requires a clear and compelling case for support. That case for support, communicated in the proper fashion, is a key component in unleashing abundant giving.
3. Effective Use of Powerful Testimonies
People will give when they believe in the vision and see the results of their giving. Personal testimonies show the fruit of the ministry while providing a strong personal and emotional appeal. During the public phase of the capital campaign, the proper use of of testimonies each week from those who have been impacted by the church’s ministry will greatly impact the campaign results.
4. Emphasis on Initial Sacrificial Offering
The church, in order to maximize the financial results, must emphasize both an initial sacrificial offering from how God has already blessed the giver, as well as an ongoing commitment to give as God provides. Both types of giving must be communicated consistently through multiple communication channels, not the least of which is the pulpit. Churches that emphasized the initial offering excelled in the amount received on commitment Sunday in addition to their overall financial results.
5. Fervent and Effective Prayer
Church leaders should start praying before the formation of the capital campaign team. Once the prayer team has been recruited, they should organize more prayer in a systematic fashion. For example, throughout the entire church capital campaign they should ensure that people are praying individually, in small groups, in the corporate services, and in special prayer vigils.
Prayer is one of the four spiritual foundations of the campaign, along with testimonies, preaching, and teaching. No deep spiritual impact is likely to be made in the campaign without fervent and effective prayer. Prayer is one of the three pillars of the spiritual aspects of the campaign.
6. Focused Preaching and Teaching on Giving
The public phase of the capital campaign, which includes the time of preaching and teaching, will typically last seven weeks. The preaching series is sometimes preceded by a shorter series on ecclesiology and vision, thereby setting the stage for the campaign.
The preaching of the principles of giving from God’s Word must be clear and unapologetic. The preaching series is reinforced by a 6-week small group or Sunday School stewardship Bible study using the provided devotional written by Dr. Rod Rogers. This critical teaching time is designed to be interactive and serves to answer members’ questions and help them apply the teachings to their lives.
Preaching and Teaching comprise the last two of the spiritual pillars of the campaign.
7. Frequency of Outbound Communications
Outbound communication refers primarily to written or graphic communication delivered in printed or digital form. These communications must provide valuable content that addresses the intellectual, emotional, and spiritual needs of the congregation.
Some of the most important communications are those directly from the senior pastor and pastoral staff that state the needs, cast the vision, and make a personal appeal for support.
Snail mail is very important in an era in which people's email inboxes are flooded with messages which are often lost and unread. Churches that try to "save" money by only using email or other digital means of communication, end up losing tens of thousands of dollars.
8. Major Gifts Donor Development
Leadership gifts fall into two categories: 1) sacrificial giving by the leadership team and 2) sacrificial giving from those that God has blessed with the financial ability to be major givers.
Category 1: When the total amount of the sacrificial gifts of the leadership team is announced in advance of Commitment Sunday, it inspires the congregation to follow their example.
Category 2: Sacrificial giving by major donors will make up a significant percentage of the campaign goal. Proper major donor development takes time and effort and is typically directed at the top 5%-10% of givers.
Those who are blessed with financial resources often expect to be asked and may even be discouraged when the church does not take the time to do so in a personal fashion.
9. Overall Involvement of the Senior Pastor
Leaders lead. Church capital campaigns that live up to their maximum potential largely do so because of the personal support and commitment of the leader(s) in the church. It is not necessary for the pastor to lead the campaign in a tactical role, but the role of the pastor of the church is quite critical in the areas of spiritual development, excitement building, and donor development. In other words, the pastor does not need to run the campaign, but does need to lead it. While there are likely to be other contributing factors, the greatest successes and failures in capital campaigns can usually be directly traced back to the pulpit and the effective participation, or lack thereof, of the pastor or leaders.
10. One-On-One Communication (Shepherding)
Shepherding your church in a capital campaign involves one-on-one or one-on-few communications. The goals of one-on-one communications are to let your people know you care enough to connect with them individually, to personally encourage them, and to answer their questions.
Developing relationships with potential large gift donors is one form of shepherding, but it should not be limited to just those few. Every household should be personally communicated with in some fashion at least once during the campaign.
In our campaigns, we use small group stewardship studies as the means to connect with people one-on-one and one-on-few.
Successful execution of a church capital campaign is part science (process) and part art (effective adaptation of experience). The church obtains the best spiritual and financial results when it implements best practices. Best practices are those methods and techniques that have consistently shown results superior to those achieved with other means. The more closely the church adheres to proven best practices, the better the results, both spiritually and financially.
There is also a direct correlation between the level of interaction with the consultant and campaign results. An experienced consultant knows what has worked well for other churches and why – these are best practices. While fundamental principles change little over time, the manner of working out those principles does evolve with changes in culture and technology. How best practices are applied will vary from church to church according to its culture and demographic. A consultant provides great value to the church by helping it to know what it does not know, providing best practices, and then adapting those proven methods and techniques to best fit the culture and circumstances of the church.
About the Author: Stephen Anderson was the founder and principle coach/consultant of AMI Church Consulting. He was the author of the book, Preparing to Build as well the Abundant Giving Campaign program. (Edited by Rod Rogers, January 2019)